Tips to Embrace Cloud-Managed Print Services Software

Print management services were commonly offered alongside hardware and office equipment when managed print services (MPS) software was first introduced. The software is a competitive advantage rather than an opportunity to improve and simplify IT departments’ office printing.

Managed print services software allows businesses to optimize their printer fleet by assessing the print environment, deploying devices efficiently across multiple locations, and managing devices proactive. To embrace Cloud-Managed Print Services Software, you must ensure that your print infrastructure is cloud-ready.

This article will cover each cloud-readiness tip, define managed print services, and discuss what you should include in your cloud readiness assessment.

What is the difference between Cloud Print and Managed Print Services Software?

Managed print services (MPS) are services a third party provides to optimize or manage a business’s document output. Cloud print solutions are a popular way to accomplish this. You get the most sophisticated print architecture with cloud print solutions, which relieves your IT department of non-mission-critical projects and allows you to manage one solution hosted anywhere and maintain a consistent overview of your entire print infrastructure.

Please look closely at why businesses migrate their IT infrastructures to the cloud.

Why Are Companies Moving to the Cloud?
There are numerous reasons for moving to the cloud today. According to Survey, the primary drivers of cloud migration are data modernization, security governance, and reduced print costs.

Moving to the cloud means hastening digital transformation and establishing a position at the forefront of market innovation. Furthermore, it is about addressing the complexities within IT departments and resisting IT pressure. Businesses can make their IT departments more sophisticated and proactive, allowing them to be agile and scalable as the business grows while securing cost savings. 

On-premises infrastructures have seen their fair share of vulnerability and security attacks in the print world. Printing in a cloud-first strategy provides excellent security governance and lower print costs.

Cloud Readiness for Managed Print Services in the Cloud
Cloud readiness refers to whether your data and applications can be moved to future-ready cloud technology while maintaining operational continuity.

A cloud readiness assessment can give you a good idea of what you should do to ensure that migrating print applications to the cloud is a smooth project that fits in with your overall strategic business plan.
The same can be said for cloud readiness for cloud-managed print services. Finally, your cloud readiness level indicates how resilient your print infrastructure is to cloud migration and how well your IT environment can withstand a shift to a cloud-first architecture.

Embracing print software and cloud solutions necessitates cloud readiness. In addition, we are here to assist you in becoming cloud-ready. 

The tips below will help you make the right decisions about what print software your company requires and set your IT department up for cloud success.

Begin with Why.
Keep it from slipping through your fingers, whether you start with your why or address it right before researching your hosting options. What is our recommendation? Begin with the fundamental ‘Why?’ 

Every company has reasons for embracing managed print services software, and you must discover yours. The truth is that there are numerous compelling reasons to migrate from print servers to a single full-featured cloud print server.

Set Smart Migration Objectives
Smart goals are no longer a novel concept, but for clarity, here are the essential components of smart goals. To track the success of your cloud migration project, you will need to first establish a set of specific, measurable goals as part of embracing a cloud print strategy. Begin with a clear understanding of why you are undertaking this migration. Determine particular goals, the infrastructure required to achieve those goals, and the requirements and constraints that must be met. This will help you choose the best cloud deployment strategy.

Consider all relevant factors.
About the previous point, as you plan and set goals for your cloud migration, you must consider what switching to managed print software means for your business and how it will affect your current IT infrastructure. To make the preparation stage as simple as possible for you and your IT team, we have prepared a rundown of the critical considerations for the server-to-cloud migration.


Interpret the Required Reconfiguration
The cloud is more than just a place to store your print jobs; it is a different print software architecture. Understanding the scope of the reconfiguration and migration is one aspect of assessing your cloud readiness.

A single dedicated server will replace several print servers. Services are replacing databases, and applications will likely be replaced by services that interface with APIs. For example, in our Hybrid Cloud Platform (HCP), everything is accessible via a modern API.

Furthermore, Cloud-Managed Print Services Software allows you to manage multiple print devices, domains, and networks with a single full-featured driver. This reduces your print infrastructure’s complexity and maintenance costs.


Track Cloud-Managed Print Software Migration.
As with many other software migrations or implementations, you will need to closely monitor the migration as it happens to ensure that the adoption goes smoothly and meets your predefined criteria. Given the preceding tip, you must watch your chosen strategy and respond quickly to any potential issues.

Discover the Benefits of Cloud Migration for Your IT Team
There is only one reason why cloud print solutions and MPS software exist. To lighten the load on IT departments and teams. With a solution like HCP, you can refocus on mission-critical IT tasks, let go of print tickets and print management with all that entails, and relieve yourself of the stress of managing multiple core IT infrastructures.

While printing is frequently not included in businesses’ cloud-first strategies, this is often due to a need for a better understanding of how much good it can do for IT teams – and, contrary to popular belief, it is a safe and straightforward migration. IT teams typically manage and supervise a wide range of demanding complex projects. By removing print management and replacing it with managed print services software, IT migraines can be eliminated.

Develop a Cloud-First Strategy and Culture
More than resolving the technical challenges of cloud migration is required. You will also need to consider the transition from a cultural standpoint and how moving to cloud-managed print services software affects employees and their daily workflow.

Employees ready to fully embrace the benefits of cloud solutions and managed print services will be more productive and engaged throughout the implementation, increasing the likelihood of successful cloud adoption.

Utilize All of the Best Features
Once you have decided on a cloud print software, look into the features it provides and use all the ones that best suit your printing needs. Depending on the cloud provider and software you select, you will quickly discover features that relieve your IT team and turn printing into a separate background process.


Take Advantage of Your Cloud-Managed Print Software
Last in line, but far from insignificant, enjoy your new software. While the Hybrid Cloud Platform setup takes only 10 minutes, preparations and adjusting to the new print architecture can take some time. So, have fun with it.

Your new print infrastructure will give your IT team many opportunities to delegate stressful print management tasks. Instead, IT leaders can take a break from printing tickets and refocus on top-level tasks that advance your office IT and allow your business to scale without complications or roadblocks.

Final Thoughts
Many factors involve many factors in cloud readiness and positioning your business for migration success with cloud-managed print services software. Your company is far from alone in considering a cloud-first print strategy. We have a customer story you will enjoy if you want to learn more about cloud print software in a real-world setting.